With the rapid advancement of generative artificial intelligence (AI) technology, the administrative field is gradually evolving beyond traditional models. For administrators, AI can not only assist with data collection, document drafting, and process automation but also significantly enhance administrative efficiency and decision-making quality through data analysis and knowledge integration. This enables administrators to focus more on strategic planning, cross-departmental collaboration, and service innovation. However, the application of AI also introduces new challenges, such as information security and ethical concerns. Therefore, administrators must establish appropriate usage guidelines and management standards to maximize AI's value while ensuring information security and data privacy.

Applying AI Tools to Administrative Tasks

Administrative staff can use AI tools to assist with various tasks, such as drafting official documents or press releases, planning events, and organizing large volumes of data or meeting content. These tools improve administrative processes. However, when using AI, staff must strictly adhere to principles of confidentiality and information security. They should avoid inputting sensitive school data into open AI platforms and refrain from requesting sensitive or highly confidential information from AI systems. Additionally, when selecting AI tools, they should prioritize platforms that offer robust information security measures to prevent data leakage from their computers.

ChatGPT- Content generation quickly

Ideogram- You can easily convert content into images by simply typing text.

Gamma- Simply import the report topic and related materials to create an engaging and visually appealing presentation.

Superhuman- Email organization features allow you to efficiently categorize, manage, and respond to relevant content.

DeepL- It offers translation tools for more than 30 languages, providing high accuracy and fluency.

Notion- When writing meeting minutes, assist with editing by automatically lengthening or shortening content, summarizing key points, rewriting text, and providing grammar and style suggestions.

Goblin Tools- Able to provide planning suggestions regarding work progress or tasks to be managed on behalf of others.

ZeroGPT- Detect whether an article was written by an AI tool.