With the rapid advancement of generative artificial intelligence (AI) technology, the administrative field is gradually evolving beyond traditional models. For administrators, AI can not only assist with data collection, document drafting, and process automation but also significantly enhance administrative efficiency and decision-making quality through data analysis and knowledge integration. This enables administrators to focus more on strategic planning, cross-departmental collaboration, and service innovation. However, the application of AI also introduces new challenges, such as information security and ethical concerns. Therefore, administrators must establish appropriate usage guidelines and management standards to maximize AI's value while ensuring information security and data privacy.

Applying AI Tools to Administrative Tasks

Administrative staff can use AI tools to assist with various tasks, such as drafting official documents or press releases, planning events, and organizing large volumes of data or meeting content. These tools improve administrative processes. However, when using AI, staff must strictly adhere to principles of confidentiality and information security. They should avoid inputting sensitive school data into open AI platforms and refrain from requesting sensitive or highly confidential information from AI systems. Additionally, when selecting AI tools, they should prioritize platforms that offer robust information security measures to prevent data leakage from their computers.

ChatGPT-Quickly generates various types of content.

Ideogram-Easily converts content into images by typing text.

Gamma-By simply importing the report topic and related materials, users can create engaging and visually appealing presentations.

Superhuman-Provides email organization features that allow efficient categorization, management, and response to relevant content.

DeepL-Provides translation tools for more than 30 languages, ensuring high accuracy and fluency.

Notion-Assists with writing meeting minutes by automatically adjusting content length, summarizing key points, rewriting text, and providing grammar and style suggestions.

Goblin Tools-Provides planning suggestions regarding work progress or tasks to be managed on behalf of others.

ZeroGPT- Detects whether an article was written by an AI tool.